Registration

Opening of registrations: 24 January 2024
Deadline for very early registration: 26 February 2024
Deadline for early bird registration: 29 April → 6 May 2024
Deadline for regular registration: 30 Jun 2024

Prices includes VAT of 22%:

Onsite registration fees include:

• Access to all sessions, onsite and online, (5 days, except for 'one-day' registration)
• Coffee breaks & exhibition (5 days, except for 'one-day' registration)
• Access to the ePosters platform, prior and during the conference
• Access to EAS 2024 dedicated Slack space
• Access to the recorded sessions after the conference
• Welcome Reception (on Monday)
• Ability to give a talk on site for all sessions (during all 5 days, or 1 day for 'one-day' registration)

• Lunches
• Conference dinner
• Accommodation
• Touristic excursions
• Travel expenses
• Personal insurance

Please note that there are 2 different types of online registration.

Price includes VAT of 22%:

Online registration fees include:

• Access to the all sessions (plenary, symposia, special and lunch sessions), live or recorded, on a virtual platform
• Access to the ePosters platform, prior and during the conference
• Access to EAS 2024 dedicated Slack space
• Access to the recorded all sessions after the conference
• In addition, for the 'online speaker' fee, ability to give a talk remotely "live" for all sessions

• Electronic devices (computer, screen, headphones, etc) needed to attend the conference online

All sessions will be held in English. There is no simultaneous translation provided.

Registration fee waivers and/or Grants

The European Astronomical Society (EAS) provides a limited number of registration fee waivers and grants sponsored by our organisational members MERAC Foundation and Springer. They are open to all participants, EAS member or not, and from all over the planet. The fee waivers and/or grants are aimed at colleagues who, for whatever reason, will have difficulty to pay their fee. This can include non-funded or unemployed students or colleagues, or retirees, but also other astronomers, from all countries.

Application for registration fee waivers and/or grants is open until March 4, 2024.

Payment terms

Full prepayment is needed prior to the conference. The final invoice(s) will be sent after the conference at no charge,

Any cancellations or amendments are to be addressed to the Congress Secretariat in written form, at any stage prior to the event. eas2024 @ kuonitumlare.com.

Amendment policy

We offer our participants the flexibility of changing their registration from online to on-site or vice versa.

• Until 15 May 2024: changes are free of charge.
• From 16 May to 3 June 2024: An administration fee of 30 € will be charged for any changes, together with bank charges (15 €) if a refund is needed. Any remaining balance must be settled.
• From 4 June 2024: An administration fee of 30 € will be charged for any changes. Any remaining balance must be settled. No refund can be made.

Cancellation policy

• Until 15 May 2024: 100% refund less bank charges (15 €).
• From 16 May to 3 June 2024: An administration fee of 50 € will be charged, together with bank charges (15 €).
• From 4 June 2024: No refund can be made.

Substitutions can be made at any time before the conference starts, by contacting the Congress Secretariat in written form. Organisers shall not be liable for refunds should visas not be obtained.

Should the onsite EAS 2024 Annual Meeting be cancelled by the organisers, participants with paid registration will be reimbursed.

Personal insurance

It is strongly recommended that onsite participants take out insurance to cover loss (including registration fees) incurred in case of cancellation, medical expenses and loss of personal effects. The Congress Organizer will not accept liability for personal injuries or for loss or damage to property belonging to participants, either during or as a result of the programme.

Data protection

We inform you that your personal data will be added to the Kuoni congress' database for information related to EAS annual meetings. By filling in the registration form, you authorize Kuoni Tumlare and the European Astronomical Society to use your personal data for the mentioned purposes (see form). EAS (as organiser) has commissioned Kuoni Congress with registration, abstract handling, hotel booking and exhibition related tasks. Kuoni Congress is a serious congress services provider respecting your privacy and protecting the personal information that we handle. All personal data is processed in accordance with the applicable data protection laws, in the light of the new EU General Data Protection Regulation 2016/679 (GDPR). To exercise your right to access to, rectification and cancellation of this information, contact the Congress Secretariat (eas2024 @ kuonitumlare.com).

Liability

Kuoni shall act as a mediator only and cannot be held responsible for any loss incurred or any damage inflicted on persons or objects irrespective of whatsoever cause. Only written agreements shall be valid. The place of jurisdiction shall be Geneva.