Call for Expressions of Interest to organise Symposia, Special Sessions, and Lunch Sessions

The European Week of Astronomy and Space Science (EWASS 2019) will take place in Lyon, France, on 24 – 28 June 2019. The meeting is organized by the European Astronomical Society (EAS), in collaboration with the Société Française d'Astronomie et d'Astrophysique (SF2A). The venue, Manufacture des Tabacs, is located in the city center, close to the iconic UNESCO World Heritage site of the Old Lyon. The Astronomical Society of India is an invited participant, to shed light on collaborations between India and Europe.

We herewith invite proposals from colleagues who are interested in organising a Symposium, a Special Session, or a Lunch Session at EWASS 2019.

A broad range of parallel sessions can be accommodated as:

(A) Symposia

which normally consist of up to 6 blocks of 1.5 hours, stretching over 2 days, although exceptionally and in well-justified cases these symposia can be longer,

(B) Special Sessions

consisting of up to 3 blocks of 1.5 hours on the same day.

(C) Lunch Sessions

taking place during the lunch break for 1-1.5 hours on one day.

Proposers should strive to make their proposals of interest to large fractions of the European astronomical community. All proposals should be submitted as plain text email, with of the order of 500 words, and should include the following information:

1. Title and type of proposed session
2. Summary of the goal(s) of the session
3. Names of organisers (at least two persons)
4. Justification for proposed duration of the session (how many 1.5-hour blocks?)
5. Anticipated audience size
6. Possible review talks and possible speakers
7. Whether or not you plan to accept posters

Proposers should also indicate that and how they will adhere to the EAS policy regarding diversity and non discrimination and to the EAS Ethics Statement and Guidelines for Good Practice.

Organisers of EWASS sessions are benefitting from the logistical support of the EWASS conference including the venue, registration handling, the portal for abstract submission and reviewing, and the hosting of a web page on the EWASS website. Organisers should not count on additional support from EWASS for attending the conference, neither for themselves nor for their invited speakers.

There are typically no general EWASS proceedings. The decision to have proceedings for each Symposium and Special Session is taken by the SOC of the individual session, upon approval by the EWASS Board.

Proposals should be sent to the Science Organising Committee (SOC) Chair per e-mail at <ewass2019-soc-chair @ univ-lyon1.fr>.

The deadline for submitting Expressions of Interest is:
Sunday, 9 September 2018.

Applicants will be notified early November 2018 about the outcome of the selection.

Individuals within the Astronomy and Space Science communities, as well as EU sponsored networks, are strongly encouraged to propose and organise sessions. Astronomers not connected with any European institution are also welcome to propose sessions, but should plan to involve an European collaborator.

Please refer to the sessions included in the programs of EWASS 2018 and EWASS 2017.

Philippe Prugniel and Elena Pian
Chair and co-Chair of the Scientific Organising Committee
European Week of Astronomy and Space Science 2019