Call for Expressions of Interest to organise Symposia, Special Sessions, and Lunch Sessions at the EAS 2023

Deadline: 30 September 2022

The European Astronomical Society Annual Meeting will take place in Kraków, Poland, on 10-14 July 2023. The meeting is organized by the European Astronomical Society (EAS), in collaboration with the Polish Astronomical Society (PTA). The venue is the ICE Kraków. Although we will carefully monitor the developments regarding the coronavirus in the coming months, we prepare for a physical meeting. If necessary, we may decide at a later stage to organize a virtual meeting alike the very successful EAS 2020 and 2021 meetings.

We hereby invite proposals from colleagues who are interested in organising a Symposium, a Special Session, or a Lunch Session at the EAS Annual Meeting 2023.

A broad range of parallel sessions can be accommodated as:

(A) Symposia
which normally consist of up to 6 blocks of 1.5 hours, stretching over 2 days, although exceptionally and in well-justified cases these symposia can be longer,
(B) Special Sessions
consisting of up to 3 blocks of 1.5 hours on the same day.
(C) Lunch Sessions
taking place during the lunch break for 1-1.5 hours on one day.
(D) Special Sessions with a Lunch Session
combining the blocks during parallel sessions and a session during the lunch break on one day.

Proposers should strive to make their proposals of interest to large fractions of the European astronomical community.

Proposers should also indicate that and how they will adhere to the EAS policy regarding diversity and non discrimination and to the EAS Ethics Statement and Guidelines for Good Practice.

Organisers of EAS Annual Meeting sessions will benefit from the logistical support including the venue, registration handling, the portal for abstract submission and reviewing, and the hosting of a web page on the EAS Annual Meeting website.

Session organisers should not count on financial support from EAS for attending the conference, neither for themselves nor for their invited speakers. Registration fee waivers and/or travel grants will be available on request and treated equally with the other applicants.

There are typically no general EAS Annual Meeting proceedings. The decision to have proceedings for each Symposium and Special Session is taken by the SOC of the individual session, upon approval by the EAS Annual Meeting Board.

Proposals should be sent via an on-line form, by 30 September 2022.

Applicants will be notified in November 2022 about the outcome of the selection.

Individuals within the Astronomy and Space Science communities, as well as EU sponsored networks, are strongly encouraged to propose and organise sessions. Astronomers not connected with any European institution are also welcome to propose sessions, but should plan to involve a European collaborator.

Agnieszka Pollo and Stanisław Zoła
Co-Chairs of the Scientific Organising Committee
European Astronomical Society Annual Meeting 2023